ACC Golf Committee

ACC GOLF COMMITTEE

2017 

 MEETS THE FIRST MONDAY OF EACH MONTH

AT 9 AM IN THE VIEW ROOM 

2017 OFFICERS

RICK WRIGHT, PRESIDENT

LYNN CLARK, VICE PRESIDENT

RICK TALBOT , TREASURER

JAN SIFFING, SECRETARY 

GOLF COMMITTEE DOCUMENTS 

BYLAWS

GOLF COMMITTEE TOURNAMENT PROGRAM

BYLAWS

OF THE

ALAMO COUNTRY CLUB

GOLF COMMITTEE

COMMITTEE POWERS AND PURPOSES

ARTICLE I

The Alamo Country Club Golf Committee, hereinafter

referred to as the “Committee”, was established by the Alamo

Country Club Owners Association’s (A.C.C.O.A.) Board of

Directors to serve as an advisory committee of the A.C.C.O.A.

Board of Directors. In this regard, the purpose for which the

Committee is formed and the objectives to be carried on and

promoted by it, are as follows:

1. To develop and implement golfing programs and activities which will increase member participation and enhance the ability of the A.C.C.O.A to accomplish the recreational program segment of its Mission. The main program will be the running of a golf tournament schedule in accordance with Exhibit A.

2. To generate funds through the golf tournament schedule above and operation of the driving and chipping/pitching ranges for the funding of golf course and driving range projects in coordination with the PPRC Committee.

3. Appoint a Golf Renovation Subcommittee to develop an annual plan of major golf course projects to be completed the following year. All projects will be funded by existing funds and by requesting $5,000 or more in matching funds from the Board of Directors for projects running over $10,000. 4. Provide direction and policy guidance for the Men’s and Women’s Leagues.5. Receive recommendations from the Men’s and Women’s Leagues for approval and in turn may forward same to the A.C.C.O.A. Board of Directors for approval.6. Make recommendations to the A.C.C.O.A. Board of Directors regarding the administration and operation of the golf course. Recommendations may include items such as rules, programs, planning, maintenance and budget matters pertaining to the golf course.

ARTICLE II

GOLF COMMITTEE

SECTION 1. COMMITTEE MEMBERSHIP: The business and affairs of the Committee shall be conducted by ten (10) members all of which shall be members of the A.C.C.O.A. Subject to the provisions of SECTION 2 of this ARTICLE, four (4) members are selected and appointed by the Women’s League and four (4) members are selected and appointed by the Men’s League. Each Women’s and Men’s League selections should be made up of two (2) winter and two (2) summer players. In addition to the eight members above, the current serving President of both the Women’s and Men’s League will serve as the two (2) other voting Committee Members. Non voting representatives of the Board of Directors, Management and golf course maintenance staff are also present at all meetings of the Committee.

SECTION 2. TERMS OF OFFICE: The terms of office of the eight members shall be so prescribed that initially two (2) members from each golf league shall be appointed to a three (3) year term; one (1) member from each golf league shall be appointed to a two year (2) term; and one (1) member from each golf league shall be appointed for a one (1) year term. All subsequent staggered appointments will be for a three (3) year term, except for members filling a vacancy, who shall complete the term attributable to the vacancy. The remaining two (2) members shall serve for as long as they hold the above enumerate offices. None of the eight (8) elected members shall serve more than six (6) consecutive years without taking one year off from serving on the Committee.

SECTION 3. QUORUM: Five (5) members present at any meeting of the Committee then holding office shall constitute a quorum for the transaction of business. If at any meeting of the Committee there is less than a quorum present, a majority of those present may adjourn the meeting, from time to time, until a quorum shall be present. Notice of the adjourned meeting need not be given. At all meetings of the Committee, a quorum being present, the act of the Committee members present at the meeting shall be the act of the Committee, unless the act of a greater number is required by law or by these Bylaws. Any Committee member can vote by proxy or by any other communication means, such as mail, e-mail, phone, etc.

SECTION 4. RESIGNATION AND VACANCIES: Any Committee member may resign at any time by giving written notice to the President, Vice President or the Secretary of the Committee. The resignation of any Committee member shall take effect upon receipt of the notice thereof or at such later date as shall be specified in such notice. The President of the Women’s and Men’s Leagues shall have the power to fill all vacancies among the eight (8) appointed members of the Committee.

SECTION 5. PLACE OF MEETINGS: Except as provided in SECTION 6 of this ARTICLE, the Committee will hold its meetings on the first Monday of every month at 9:00 AM in the View Room of the Alamo Country Club’s main building and keep the books and records of the Committee at such place or places as the Committee may from time to time determine.

SECTION 6. ANNUAL AND REGULAR MEETINGS: The annual meeting of the Committee shall be held each year in January. Subsequent regular meetings will be held monthly unless notice of cancellation is given at least twenty four (24) hours by telephone and or email. Notice of meetings will not be given in advance since dates of meetings are set on a monthly scheduled.

SECTION 7. SPECIAL MEETINGS: Special meetings of the Committee shall be held whenever called by the President, Vice President or by the Secretary or upon the request of three (3) or more of the members of the Committee, at such time and place specified in a notice. Notice of special meetings shall be given by mail, email, telephone, or any other means at least one day prior to such meeting. Notice of each special meeting shall contain a brief statement of the subject matter to be discussed at such meeting.

SECTION 8. ORDER OF BUSINESS: At all meetings of the Committee, business shall be transacted in such order as the Committee may determine. Also, at all meetings of the Committee, the President, or in his absence, the Vice-President, or in the absence of both, a member selected by those present shall preside.

SECTION 9. INFORMAL ACTION BY THE COMMITTEE: Any action required or permitted by the Bylaws to be taken at a meeting of the Committee may be taken without a meeting if consent in writing setting forth the action so taken shall be signed by a majority of members entitled to attend such meeting.

SECTION 10. SUB-COMMITTEES: The Committee may establish one or more sub-committees as it deems necessary to carry out the business of the Committee. Each sub-committee shall have the powers and duties delegated to it by the Committee.

ARTICLE III

OFFICERS

SECTION 1. NUMBER: The officers of the Committee shall be a President, a Vice-President, a Secretary and a Treasurer, and any such other officers as may be deemed necessary for the conduct of Committee business. The same person may fill two or more offices, except those of the President and Vice President.

SECTION 2. ELECTION, TERM OF OFFICE AND QUALIFICATION: The officers of the Committee shall be chosen annually by the Committee at it annual meeting. Each such officer shall hold office until the next succeeding annual meeting of the Committee and until his/her successor shall have been duly chosen.

SECTION 3. REMOVAL, RESIGNATIONS AND VACANCIES: The officers specifically designated in SECYION 1 of this ARTICLE may be removed either with or without cause at any meeting of the Committee by a vote of the majority of the whole Committee. Any officer may resign at any time by giving written notice of such resignation to the Committee, the President or the Vice President. Any such resignation shall take effect on receipt of such notice or any later time specified in the notice. A vacancy in any office by reason of death, resignation, removal or any other cause shall be filled by the Committee.

SECTION 4. PRESIDENT: The President shall be the chief executive officer of the Committee and, subject to the control of the Committee shall have general and complete management and supervision of the operations of the Committee.

From time to time, he/she shall report to the Committee all matters within his/her knowledge that the interest of the Committee may require to be brought to their attention. Subject to the limitations contained in these Bylaws, he/she shall have authority to sign, execute and acknowledge all contracts or other obligations on behalf of the Golf Committee as may be necessary or proper to be executed in the course of the Committee’s regular business. He/She shall sign in the name of the Committee reports and any other documents or instruments which are necessary or proper to be executed in the course of the Committee’s business. He/she shall perform such other duties as are assigned to him by these Bylaws or as may be assigned to him/her, from time to time, by the Committee.

SECTION 5. VICE PRESIDENT: The Vice President will perform all of the duties of the President in the absence or disability of the President, or whenever requested by the President, and, when so acting, shall have all powers subject to all restrictions upon the President. The Vice President shall perform such other duties as are given to him/her by these Bylaws or as may be assigned to him/her, from time to time, by the Committee or the President.

SECTION 6. SECRETARY: The Secretary shall:

a. record all of the proceedings of the meetings of the Committee in a book to be kept for that purpose;b. cause all notices to be duly given in accordance with the provisions of these Bylaws;c. be the custodian of the records, books, reports, statements and other documents of the Committee;d. perform other duties that may be assigned by the Committee or the President.

SECTION 7. TREASURER: The Treasurer shall, under the control of the Committee,

a. be responsible for the funds, receipts and disbursements of the Committee;b. cause the money and other valuable effects of the Committee to be deposited in the name and to the credit of the Committee in such banks or trust companies as directed by the Committee;c. cause the funds of the Committee to be disbursed by checks or drafts and obtain and preserve proper vouchers for all money disbursed. The Treasurer, or any such other officers, as designated by the Committee, shall sign all checks, drafts and endorsements of the Committee. All check expenditures will require the signature of two such authorized persons;d. render to the Committee a monthly statement of the financial condition of the Committee funds and of all his/her transactions as the Treasurer, and render a full financial report at the annual meeting of the Committeee. cause to be kept, at such place as the Committee may determine, correct books of account of all the Committee’s business and transactions, such books to be available to the Committee when requested;f. perform all other duties as assigned, from time to time, by the Committee or the President.

ARTICLE IV

INDEMNIFICATION

In the absence of gross negligence or fraud, no member of the Committee shall be personally liable for any act or omission on their part made in good faith with respect to the Committee.

ARTICLE V

AMENDMENTS

This Bylaws may be amended at any meeting of the Members of the Committee by a two-thirds (2/3) vote of the Members of the Committee.

________________________

Golf Committee

Date:___________________

RESTATED

GOLF COMMITTEE TOURNAMENT PROGRAM

(This Document supersedes the Golf Committee Tournament Program Document dated March 16, 2015)

 

     The Golf Committee, per its Bylaws, is charged with the development and implementation of golfing programs and activities for the participation and enjoyment of the members of the Alamo Country Club Owners’ Association (A.C.C.O.A.).  In this regard, the Golf Committee has established the following annual sponsored tournaments to be held on Months indicated.  Exact dates will be determined in coordination with Management:

  1.  Super Bowl – January

  2. Wall Street Open – February (run by the Investment             Club with a Golf Committee Liaison Person)

  3. Club Championship – March

  4. Memorial Day – May

  5. 4th of July – June

  6. Labor Day – August

  7. Thanksgiving – November

    Other Alamo Country Club organizations, including Management and the Pro Shop, desiring to hold or sponsor a golf outing or tournament must receive the approval of the Golf Committee prior to committing to any event.

         Current approved golfing events run by other entities other than the Golf Committee are:

  1.  Pro Shop:

              1.  Friday Couples

              2.  Saturday Scrambles

              3.  Night Time Golf

              4.  Outside Guest Golf Event   

          b.  Ladies League:

              1.  Thursday Golf Outing

              2.  Ladies Invitational Golf Tournament – November

          c.  Men’s League:

              1.  Tuesday Golf Outing

              2.  Men’s Invitational Golf Tournament – February

         All rules, signup deadlines, etc., for these golf tournaments and events are established and control by each entity running the golfing event.   

        Each member of the Golf Committee must participate in being a Golf Tournament Chairperson and or help in arranging all events required to run a successful tournament.

        Such events may include lunches, dinners, preparing tournament score sheets and tee times of players, scoring, soliciting prizes from local vendors, i.e., restaurants, golf courses, golf equipment retailers, etc., including our resident real estate entrepreneurs and our Pro Shop.

       Tournament Chairpersons will prepare and present to the Golf Committee a Tournament Guidelines document, Exhibit “A”, for approval at least 45 days prior to the starting date of the tournament.  Posters announcing the Tournament dates, format, rules, and signup dates will be approved by the Golf Committee and presented to the Pro Shop for posting at least three weeks prior to the first date of the tournament.

         Only ACC residents with an established ACC Club golf handicap may sign up for scheduled tournaments.  Deadline for signing up for the tournaments will be established as no later than twelve noon on the Wednesday prior to the tournament starting date.  The Pro Shop will form as many four (4) person teams from the signup sheet(s) on a first signed in basis.  All remaining persons not used to form a four person team will be put on a waiting list, and so informed, to be used as substitutes if needed.

        One day tournaments will be scheduled for Fridays and two day tournaments will be scheduled for Fridays and Saturdays.  Everything possible will be exhausted prior to canceling or changing starting times and or dates.  Any changes must be coordinated with management to avoid any conflicts with other scheduled events. When events preclude the change of times and or dates one day tournaments may be cancelled altogether and two day tournaments may be changed to a one day tournament.

         In the interest of fairness to all golfers, tee times for a two day tournament will be alternated for the second day.  Persons with early tee times on the first day will be assigned later tee times on the second day and vice versa for persons with later tee times on the first day.  This procedure in scheduling tee times will be followed for each two day tournament after golfers with assigned tasks, i.e., checking in golfers and handing out score cards, starters, cooks, scoring, etc., are accommodated.

         Golfers wishing to be assigned a certain tee time, morning or afternoon, because of an other legitimate obligation that cannot be changed or postponed, must submit their request to the Tournament Chairperson(s) thru the Pro Shop by 1200 o’clock noon on the Wednesday prior to the starting date of the tournament. 

         Withdrawing from a tournament after paying and signing up for the tournament will be handled as follows:

        a. A person desiring to withdraw from the tournament may

    do so for any reason provided the person does it prior to twelve noon on the Wednesday prior to the starting date of the tournament.  These persons will be entitled to a full refund of the entry fee.  Substitution of such players will be as prescribed in subparagraphs “b”, “c” and “d” below. 

            (1)  Persons taken sick or have an urgent personnel emergency and are unable to play after the deadline to withdraw has passed must notify the Pro Shop or one of the Tournament Chairpersons as soon as possible prior to the starting time of the first day of play.  Every effort will be made to find a suitable substitute, as stated below, to maintain the integrity of the four person team.

            (2)  When a suitable substitute cannot be located in time, the affected team will revert to a three person team.  The three person team will each rotate holes on which they can play a second shot.  Each player is eligible to take a second shot except players with an established handicap of 9 or below. The hole rotation for each player will be declared and established prior to teeing off on the first hole of play.

            (3)  A four person team will also revert to a three person team, as above, on the second day of the tournament when a player who played the first day of the tournament cannot play the second day.   Persons withdrawing on the second day of play are not entitled to a refund of the entry fee. 

            (4)  In the event two players on the same team withdraw prior to the first day of play and suitable substitutes cannot be located for at least one of players the remaining two players will be withdrawn from the tournament and entitled to a refund of the entry fee.

            (5) If two players on a four person team or one player on a three person team withdraws on the second day of play for any reason, the remaining players will be disqualified for the second day of the tournament and not eligible for any team prizes.  They will; however, be entitled to both a refund of half of the entry fee and to any individual hole prize they earned on the first day of play.

         b.  Substitutes for persons withdrawing from a tournament will be selected first by the Pro Shop from a waiting list maintained by the Pro Shop; second by the Golf Tournament Chairperson(s) and thirdly by recommendation from the person withdrawing.   

         c.  On handicapped tournaments substitutes selected by either party above must have an established ACC Club handicap of no more or no less than a two point difference in handicap from the person withdrawing and must pay the required entry fee before the start of the tournament. On a two day tournament the substitute must play both days.  Any other substitution on the second day will disqualify the team from receiving any team prices.

         d. Substitutions, entry fees, and play of the substitute on non-handicapped tournaments will be the same as on handicapped tournaments above, except that there is no limit as to the point difference in handicap between the original golfer and that of the substitute.

         e. All disputes, infractions, and other matters that transpired during the tournament which require a decision will be settled by the Tournament Chairperson(s) and if need be, with consultation with other Golf Committee members. 

     

     

    _________________________        1 Encl

    JUAN CARREON                       Exhibit A – Golf Tournament              

    President, Golf Committee                      Guidelines

    Date:____________________

 

REVISED 08/18/15